[Corpora-List] EACL 2021: Call for Expressions of Interest (deadline November 15, 2018)

Lucia Specia lspecia at gmail.com
Sun Oct 28 15:13:25 CET 2018


EACL 2021: CALL FOR EXPRESSIONS OF INTEREST

The European Chapter of the Association for Computational Linguistics (EACL) invites expressions of interest to host the 2021 EACL conference, to be held in Europe, the Middle East or Africa (EMEA) in Spring 2021. The 2021 conference will be the 16th meeting of the EACL, which will then take place yearly.

At this stage we seek for expressions of interest. Based on an evaluation of these expressions, we will request draft proposals from prospective bidders. These will be further evaluated and promising bidders may be asked to provide additional information for the final selection. The EACL Board will appoint the general chair for the conference, the programme committee co-chairs, and all other chairs (tutorial co-chairs, workshop co-chairs, etc.), except for the local arrangements chair.

Expressions of interest (due November 15h) should include information on at least the three first items of the list below (proposed date, location and local arrangements team).

For selected bids, draft proposals (due January 15th) should include information on all of the following items:

1.

Proposed dates: in Spring (preferably April) 2021

2.

Location: city and conference venue. Indicate whether the conference

would be held at a university, hotel or convention center. Bear in mind

that EACL is growing. While Gothenburg (EACL 2014) had 520 registered

participants, Valencia (EACL 2017) had 680 registered participants. So

please suggest a location that could host 800+ people for plenary sessions,

plus at least 4 conference rooms hosting parallel sessions (200-250 people

each), a large poster or exhibit room; 11 rooms on the workshops/tutorials

days among which at least two host 200 people and the others 60 persons;

and rooms for demos, small meetings and registration

3.

Local arrangements team: local chair/co-chair, committee, volunteer

labour (e.g. students), registration handling. The local arrangements team

will be responsible for activities such as arranging meeting rooms,

equipment, refreshments, accommodation, on-site registration, participant

internet access, the reception, the conference dinner, and working with the

other chairs and the EACL Board to develop the budget and registration

materials. Indicate whether a professional conference organizer (PCO) will

be involved in the organization. Also, indicate whether any

national/regional Computational Linguistics association would be on board

of the local organization

4.

Computing/wifi/audiovisual: whether there will be desktop/laptop in

conference rooms and high-speed wireless Internet access, what the

audiovisual facilities are

5.

Printing of conference booklet

6.

Food catering including breaks, reception, poster sessions and

conference dinner

7.

Social events including infrastructure for banquet/other social event

and reception

8.

Potential for local sponsorships

9.

Opportunities for co-location with other meetings.

The costs related to all of the above items should be indicated in the expenses spreadsheet (template provided below).

Proposals will be evaluated in relation to a number of site selection criteria (unordered):

-

Adequacy of conference and exhibit facilities for the anticipated number

of registrants

-

Adequacy of residence accommodations and food services (in a range of

price categories) and proximity to the conference facilities

-

Adequacy of expenses projections and expected surplus

-

Appropriateness of proposed dates

-

Geographical and national balance with regard to previous EACL and ACL

conferences, and other major Natural Language Processing conferences, held

in EMEA

-

Co-location with national/regional conferences

-

Experience of local arrangements team

-

Local CL community support

-

Local government and industry support

-

Appropriateness of expected registration fees

-

Accessibility of proposed site

To help with your bid, you can check:

-

Successful bid for EACL 17

<http://eacl.coli.uni-saarland.de/contents/EACL2021/EACL2017-VALENCIA-final-bid.pdf>

-

EACl 17 spreadsheet bid template

<http://eacl.coli.uni-saarland.de/contents/EACL2021/EACL2017-VALENCIA-cost-template.xls>

-

EACL 17 report

<http://aclweb.org/adminwiki/index.php?title=2017Q3_Reports:_EACL_2017>

Reports, lessons learnt and successful bids from previous years:

-

Final numbers for EACL 14

<http://eacl.coli.uni-saarland.de/contents/EACL2017/EACL2014-final_numbers.pdf>

-

Lessons learned from EACL 14

<http://eacl.coli.uni-saarland.de/contents/EACL2017/EACL2014-lessons_learned.pdf>

-

Successful bid for EACL 14

<http://eacl.coli.uni-saarland.de/contents/EACL2017/EACL14Bid.pdf>

-

Successful bid for EACL 12

<http://eacl.coli.uni-saarland.de/contents/EACL2017/EACL12Bid.pdf>

-

Successful bid for EACL 09

<http://eacl.coli.uni-saarland.de/contents/EACL2017/EACL09Bid.pdf>

-

Successful bid for EACL 06

<http://eacl.coli.uni-saarland.de/contents/EACL2017/EACL06Bid.pdf>

The EACL conference handbook:

-

EACL conference handbook

<https://wiki.coli.uni-saarland.de/eacl/EACL_conference_handbook>

Please send your draft proposal (including template form with estimated expenses) electronically to the EACL Chair-elect:

Sharon Goldwater

University of Edinburgh

sgwater at inf.ed.ac.uk

The EACL board encourages groups who intend to submit a proposal to ask questions about how to prepare the proposal.

Important Dates:

-

November 15, 2018: Deadline for expressions of interest

-

January 15, 2018: Deadline for draft bids

-

February 05, 2018: Feedback to bidders and announcement of shortlist of

bidders

-

March 30, 2019: Deadline for final bids

-

April 30, 2019: Final bid chosen

-

April, 2021: EACL Conference

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